This page outlines your company’s pay schedule to ensure employees have a clear understanding of how and when they’ll be paid. A well-structured pay schedule page helps build transparency and consistency across the team. Follow these steps to create a comprehensive pay schedule section:

Step 1: Start with an Introduction

Provide a brief overview of the purpose of the page and explain why it’s important for employees to understand their pay schedule.

Example:

“This page outlines the company’s pay schedule to ensure transparency about pay dates, processes, and what to expect. Use this as your go-to guide for understanding when and how you’ll be compensated.”

Step 2: Define the Pay Period

Explain how the pay periods are structured:

• Weekly, bi-weekly, semi-monthly, or monthly
• Start and end dates of the pay periods (e.g., “The pay period starts on the 1st and ends on the 15th of the month”)

Step 3: List Pay Dates

Include a clear schedule of pay dates for the calendar year. If you can, provide the exact dates to help employees stay organized.

• Example: “Paychecks are distributed every other Friday.”
• Add notes if paydays fall on holidays and how those are handled (e.g., early distribution).

Step 4: Explain Payment Methods

Describe the available payment methods and instructions for setup:

• Direct Deposit: How to set it up, required forms, and processing time