If your team uses an office or co-working space, this page is the place to outline the guidelines to ensure a productive, respectful, and safe environment for everyone.

What to Include:

1. Access and Security:

   • Office hours and after-hours access protocols
   • Key cards, PINs, or badge usage
   • Procedures for guests and visitor sign-in

2. Workspace Etiquette:

   • Expectations for noise levels (e.g., phone calls, meetings, music)
   • Clean desk policy or shared desk guidelines
   • Collaboration spaces vs. quiet work zones

3. Meeting Room Use:

   • How to book meeting rooms and any time limits
   • Policies for cancelling or rescheduling room bookings
   • Expectations for cleaning up after meetings

4. Equipment and Technology Use:

   • Guidelines for shared equipment (printers, projectors, monitors)
   • Use of personal vs. company-provided devices
   • Instructions for reporting broken or missing equipment

5. Health & Safety Procedures:

   • Emergency exits and evacuation plans
   • First aid kits and contact details for emergencies
   • COVID-19 protocols (if applicable)

6. Food and Drink Policies:

   • Rules for kitchen use and shared appliances
   • Expectations for cleaning and labeling food
   • Whether snacks, coffee, or other refreshments are provided

7. Sustainability Practices:

   • Recycling and waste disposal instructions
   • Guidelines for conserving energy (e.g., turning off lights or monitors)

8. Pet Policy:

   • Whether pets are allowed in the office or co-working space
   • Guidelines for pet owners (e.g., leash rules, clean-up responsibilities)
   • Areas where pets are permitted or restricted
   • Considerations for team members with allergies

9. Parking and Transportation:

• Number of parking spaces available and any assigned spots
• Guidelines for visitor parking
• Instructions for obtaining parking permits, if needed
• Bicycle storage availability
• Public transportation options nearby or reimbursement policies

1. Code of Conduct:
   • Respect for others’ personal space and belongings
   • Anti-discrimination and harassment policies
   • Procedures for reporting inappropriate behavior

By clearly outlining these details, you can ensure your office or co-working space remains welcoming, organized, and aligned with your company’s values and goals. Be sure to update this page as policies evolve!