This page provides employees with guidance on what to expect and the necessary steps when they leave the company, whether due to resignation, retirement, or other circumstances. A well-organized “Leaving the Company” page helps ensure a smooth transition for both the employee and the company.

Step 1: Introduction

Start with a brief explanation of the purpose of the page. Acknowledge that transitions happen and that this guide is designed to make the process as clear and supportive as possible.

Example:

“This page outlines what to expect when leaving the company, including steps for a smooth transition, information about final pay, and details on continuing benefits. Whether you’re moving on to a new role, retiring, or taking time for personal growth, we’re here to support you.”

Step 2: Resignation Guidelines

Provide details on how employees should submit their resignation:

• Notice Period: State how much notice is required (e.g., two weeks) and any exceptions for certain roles.
• Formal Resignation Letter: Include instructions for submitting a resignation letter and who to notify (e.g., manager, HR).

Step 3: Final Paycheck and Benefits

Explain what employees can expect regarding their final compensation:

• Final Paycheck Timing: Clarify when they will receive their final paycheck (e.g., on their last workday or the next pay cycle).
• Payout for Unused PTO: Describe your policy for unused vacation, sick leave, or other accrued time off.
• Expense Reimbursement: Provide a timeline for submitting outstanding reimbursements.

Step 4: Continuation of Benefits

Outline what happens to employee benefits after they leave: